Scheduling
Employee Scheduling Software Pricing: What You'll Actually Pay in 2025
Employee scheduling software typically costs between $2 and $8 per user per month for small business plans, $8 to $20 per user per month for mid-market tiers, and $20 or more per user per month for enterprise deployments (Capterra buyer survey data, 2024). Free plans exist but usually cap users at 10 to 75 employees and restrict integrations. Total annual spend for a 50-person team ranges from roughly $1,200 to $12,000 depending on tier and add-ons, and real-world total cost of ownership often runs 30 to 60 percent above the advertised per-user rate once hidden fees are factored in.
Headline Numbers
SMB plans cluster at $2–$8/user/month
This range covers most small business scheduling tools with basic shift creation, mobile apps and notifications. Annual billing typically saves 15 to 25 percent compared to monthly billing.
The $5–$10/user range is the most competitive tier
Most vendors cluster their Professional or Growth plans here, making it the best segment for feature-to-cost comparison. Buyers with 50 to 200 employees will spend most of their evaluation time in this band.