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Payroll Integration
You tracked the time. You approved the hours. Then somebody moved that data into payroll by hand, and a digit got transposed, a pay code didn't match, or a rounding rule took 6 minutes off every shift. EasyClocking removes that step. We sit upstream of payroll and sync approved hours directly into ADP, QuickBooks, Workday, Paychex, and 20+ other systems, so nobody has to switch payroll providers to get accurate hours.
Trusted by 10,000+ teams in America's toughest industries
Direct API Integration, Fully Automated
File-Based Integration, One-Click Export
Custom CSV/XML export configurable to any payroll system's import format. Don't see yours? Talk to our team.
The Handoff Problem
Here's how it usually works. Your time system captures the hours. A manager approves the timesheet. And then someone (a payroll clerk, an office manager, a bookkeeper) has to move that data into a completely different system.
Maybe they export a CSV and import it into QuickBooks. Maybe they re-type the hours from a printout. Maybe they copy and paste between two spreadsheets that don't share the same column structure.
Every one of those steps is a place the number can move:
The transposition. A clerk enters 84 hours instead of 48. One worker gets massively overpaid, another gets shorted, and nobody catches it until the worker calls, angry and rightfully so.
The code mismatch. Your time system uses one set of pay codes. Your payroll system uses another. When they don’t map cleanly, workers get paid at the wrong rate, sometimes for weeks before anyone notices.
The rounding drift. A rounding rule in the export process takes 6 minutes off every shift. On any given day, it’s nothing. Across 50 workers over a year, it’s thousands of dollars in unrecorded hours and a back pay bill when somebody finally runs the audit.
The overtime miss. Hours get split across two pay periods because of how the export batches them. A worker who hit 44 hours doesn’t get their 4 hours of overtime because the system sees two separate weeks of 22.
A wrong check costs the same either way. You pay for hours nobody worked, or you owe hours somebody did, and either way it comes back as a correction, a dispute, and a call to your payroll team.
Industry-wide findings on the most expensive step in your pay cycle: moving hours from one system into another.
1.2%
average payroll error rate per pay period. For 100 employees at $900/week, that’s ~$56,000/year in errors.
$291
average cost to correct a single payroll error, including direct costs, admin time, and downstream impact.
49%
of employees say they’d consider leaving after just two payroll mistakes.
14%
of companies report facing litigation or compliance issues from payroll errors in the past year.
50%
of construction companies report facing monthly payroll errors.
38.5%
of construction payroll errors are caused by overtime miscalculations. Another 36.5% from incorrect pay rates.
Every one of these numbers comes from the same place: a step where hours got moved by hand. Remove the step and the number goes away.
Remove the Handoff
The data that records the clock-in is the data that generates the paycheck. You map your pay codes, overtime rules, and rate structures once, and the system applies them every pay period, for every worker, in the payroll platform you already use.
ADP, QuickBooks, Workday, Paychex, Paylocity, Paycom, and more. Time data flows into the payroll platform you already run. No CSV, no middleware, no payroll migration.
Your overtime rules, shift differentials, job codes, and rate structures are configured once and applied consistently. No mismatches. No "which code goes where?" every pay period.
Set your rounding policy (to the minute, to the nearest 5, to the nearest 15) and apply it the same way every period. Workers see the same rules you see, which keeps rounding out of your dispute pile.
Overtime thresholds are applied against actual hours in real time, not reconstructed after the fact from a batched export. Weekly, daily, double-time, seventh-day: whatever your rules, the system enforces them before the data hits payroll.
Every punch, edit, approval, and payroll sync is logged. When a worker questions a check or an auditor asks for backup, you trace the hours from clock-in to payment in a single view.
The system flags anomalies (hours that look unusual, rates that don’t match, punches that are missing) before you process payroll, not after. Fix it once, before the paychecks go out.
Three steps. No re-keying at any of them.
Managers review and approve timesheets in the T&A system. Overtime, exceptions, and variances have already been flagged and resolved.
Approved hours, pay codes, and rate structures flow directly into your payroll system. No export file. No re-entry. No intermediary spreadsheet. One click, or fully automated on your schedule.
The hours worked are the hours paid. Same data, start to finish. No reconciliation on the back end, and no corrections the following period.
These are the problems that keep payroll managers up the night before payday. Integration eliminates all three.
Without integration
It’s 5 PM on payroll Friday. The export file has 12 mismatched pay codes, 3 missing employees, and a rounding discrepancy that affects the entire night shift. The payroll manager has to fix it by morning or 150 workers get wrong paychecks.
With EasyClocking
There’s no export file. The data is already there, already clean, already matched. Friday night is just Friday night.
Without integration
An internal audit finds that a rounding rule in the CSV export has been cutting 12 minutes a week from second shift for 8 months. Across 40 workers, the company owes thousands in back pay it never budgeted for.
With EasyClocking
Rounding rules are configured once and applied the same way every period, visible to both sides. The error never compounds because it never starts.
Without integration
A mismatched pay code results in 15% of workers being paid at the wrong rate for an entire quarter. Some overpaid, some underpaid. Nobody catches it until a worker notices.
With EasyClocking
Pay codes are mapped once and validated on every sync. The mismatch gets caught before the first paycheck, not after the twentieth.
Get a custom quote for your workforce, no commitment required.
Most workforce vendors want to be your payroll. We want to be the thing that feeds it.
The all-in-one platforms have an obvious pitch: put time, HR, and payroll in one system and the handoff disappears. It works, right up until you have to rip out a payroll process your controller has run for a decade, retrain everyone, and re-map every code in the middle of a tax year.
We took the other path. EasyClocking sits upstream of payroll and connects to 20+ systems, so the accurate hours show up inside ADP, QuickBooks, Workday, Paychex, or whatever you already run. You get the clean handoff without the migration.
That also means the integration has to be real, not a CSV you clean up by hand. Pay codes, job codes, rate structures, and rounding rules are mapped once and validated on every sync, and anomalies are flagged before you process rather than corrected after.
Same data, clock to paycheck. Your payroll, your stack.
Four products, one record. Biometric clocks verify who punched. Time & attendance software turns punches into payroll-ready hours. Scheduling controls coverage and overtime. Payroll integration delivers those hours to the system you already run.
See how all four products work togetherFree weekly brief
Practical strategies for cutting payroll prep time, catching pay code and rounding errors before they run, and keeping time data clean on its way into payroll.
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By removing the handoff. In most companies, time data gets re-entered, exported to CSV, or copied between systems, and every one of those steps is a chance for the number to change. EasyClocking syncs approved time directly into your existing payroll system. Same data, clock to paycheck. No re-entry, no translation, no reconciliation afterward.
EasyClocking integrates with 20+ payroll systems including ADP, QuickBooks, Workday, Paychex, Paylocity, Paycom, Sage, Ceridian/Dayforce, iSolved, Gusto, BambooHR, UKG, and more. We also support custom CSV/XML exports configurable to any payroll system’s import format.
Yes. You map your overtime rules, shift differentials, job codes, department codes, cost centers, and rate structures once. The system applies them consistently, every pay period, for every worker. No "which code goes where?" every two weeks.
You set your rounding policy (to the minute, to the nearest 5, 6, 10, or 15 minutes) and it is applied the same way every pay period. Workers see the same rules you see. That keeps rounding from quietly compounding across months and turning into back pay you did not budget for.
EasyClocking supports custom CSV and XML exports that can be configured to match virtually any payroll system’s import format. We’ve connected to over 20 platforms and can configure a custom integration for yours.
Yes. The system flags anomalies (unusual hours, rate mismatches, missing punches) before you process payroll. You fix issues once, before paychecks go out, instead of correcting them for weeks afterward.
EasyClocking is part of the WorkEasy Software family of time tracking tools.
Join 10,000+ companies in America's toughest industries who trust EasyClocking for punches tied to the real person and hours their payroll can use as-is.