Payroll Integration Readiness Assessment for Time Tracking Teams

The Assessment

For each question, pick the answer that best describes your organization today and note its points. Add up your points as you go. Your total maps to a result band below.

1. 1

   How do approved hours move from your time-tracking system into your payroll provider?

   Diagnoses the transfer method, the single largest determinant of reconciliation labor.

   • Someone re-keys hours from printed timesheets or a spreadsheet into the payroll system.0 pts
   • We export a CSV or flat file from our time system and manually import it into payroll.1 pt
   • We use an iPaaS connector or middleware tool (Zapier, Make, etc.) to push data automatically.2 pts
   • Our time-tracking platform has a native API integration with our payroll provider that syncs automatically.3 pts
2. 2

   When hours transfer into payroll, do pay codes (regular, overtime, double-time, holiday, PTO) arrive mapped correctly?

   Diagnoses data fidelity. Pay-code mapping failures are a leading cause of payroll rekeying.

   • Pay codes are not transferred. Payroll staff manually assigns every code after import.0 pts
   • Some pay codes transfer, but overtime and differentials usually need manual correction.1 pt

Score Yourself

Add up the points from every answer. Your total falls between 0 and 30. Find your band below.

• 0 to 8 points

  Manual-Dependent

  Your time-to-payroll workflow relies heavily on manual rekeying, visual review and post-import corrections. Hours, pay codes and job codes are not arriving in payroll intact, which means your payroll team is effectively rebuilding time data every pay period. Paycheck errors are a recurring source of employee frustration and compliance exposure.

  Next step: Map every manual touchpoint between your time-tracking system and your payroll provider, then identify which data fields (pay codes, job codes, overtime rules) are being lost or re-entered to prioritize your first integration improvement.

• 9 to 15 points

  File-Export Fragile

  You have moved past fully manual entry, likely using CSV exports or basic file imports, but the integration is brittle. Pay codes and job codes transfer inconsistently, exceptions surface late, and your payroll team still spends meaningful hours on reconciliation every pay period. One provider format change could break the entire process.

  Next step: Evaluate whether your current payroll provider supports a native API integration with your time-tracking platform, and test whether pay-code mapping survives the transfer before committing to a deeper connection.

• 16 to 23 points

  Partially Automated

  Most hours and pay codes transfer into payroll without rekeying, and your exception-handling process catches problems before paychecks go out. However, some dimensions still require manual intervention. Split-shift allocations, multi-state rules or job-code fidelity may be the remaining gaps. Reconciliation time is low but not negligible.

  Next step: Run a dimension-by-dimension review of your integration, focusing on the specific fields (job codes, split-shift allocations, differential rules) that still require post-transfer correction, and work with your time-tracking provider to close those gaps.

What to Do Next

Your score reflects how much manual cleanup sits between your time-tracking data and your payroll provider. If you landed in the Manual-Dependent or File-Export Fragile bands, EasyClocking by WorkEasy Software offers 20+ payroll integrations (including QuickBooks, ADP, Gusto, Paychex and Xero connections) designed to move verified, rule-coded hours into payroll without rekeying. Most sites using EasyClocking by WorkEasy Software go live within days. Visit the payroll integration page to see which connection matches your provider and team size.

• Payroll Provider Integration Path Diagnostic
• Payroll Integration Depth Readiness Assessment
• WorkEasy Software Payroll Integration Maturity Model