Biometric Time Clock Modality Selection Diagnostic

The Assessment

For each question, pick the answer that best describes your organization today and note its points. Add up your points as you go. Your total maps to a result band below.

1. 1

   How many U.S. states with active biometric privacy statutes are in your current or planned deployment footprint?

   Diagnoses jurisdictional complexity and legal exposure breadth

   • We have not mapped which states in our footprint have biometric privacy statutes0 pts
   • We operate in one or two states with active biometric statutes and know which ones1 pt
   • We operate in three or more states with active biometric statutes but have not assessed modality-specific restrictions in each2 pts
   • We have mapped every state in our footprint against modality-specific restrictions and know which modalities carry legal risk flags in each jurisdiction3 pts
2. 2

   Does your organization have a written biometric consent process that employees complete before any biometric data is collected?

   Diagnoses consent infrastructure readiness, a prerequisite for any modality deployment

   • No written consent process exists today0 pts
   • We have a general data-consent form but it does not specifically reference biometric identifiers or the purpose of collection1 pt

Score Yourself

Add up the points from every answer. Your total falls between 0 and 24. Find your band below.

• 0 to 6 points

  Uncharted Territory

  Your organization has significant gaps across legal mapping, consent infrastructure, environmental assessment and data governance. Deploying any biometric modality at this stage carries material litigation and operational risk. Most of the foundational decisions, including which states restrict which modalities and whether your environments support contact-based or contactless devices, have not yet been made or documented.

  Next step: Engage legal counsel to map biometric privacy statutes across your state footprint before selecting any modality or vendor.

• 7 to 12 points

  Early Exploration

  Your organization has begun to address some modality selection factors but key elements remain incomplete. You may know your state footprint but lack modality-specific legal analysis, or you may have a consent form that has not been updated to reflect current statutory requirements. Environmental and PPE factors may not yet be formally documented as selection criteria.

  Next step: Complete a modality-specific legal risk assessment for every state in your footprint and document environmental constraints at each clock-in location before issuing an RFP.

• 13 to 18 points

  Informed Evaluation

  Your organization has mapped most of the legal and operational factors that influence modality selection. Consent processes exist, environmental constraints are understood and storage architecture decisions are underway. Remaining gaps are likely in vendor contract coverage, CBA review or retention policy verification across all jurisdictions. You are close to being ready to select a modality with confidence.

  Next step: Close your remaining gaps in vendor contract addenda, CBA review and per-state retention policy verification, then validate your preferred modality against the compliance posture of every deployment state.

What to Do Next

Your score reflects where your organization stands today across the legal, environmental and operational dimensions that determine which biometric time clock modality is defensible in your specific context. EasyClocking by WorkEasy Software publishes this diagnostic to help HR operations leads and IT directors make modality decisions grounded in real constraints, not vendor marketing. For organizations ready to move from assessment to deployment, EasyClocking by WorkEasy Software offers fingerprint, facial recognition and RFID time clocks designed for job sites, factory floors, warehouses and offices. Bring your results to a consultation to match your score to a deployment plan.

• Biometric Modality Selection Diagnostic Companion Page
• Biometric Time Clock State-Law Readiness Scorer
• Biometric Timekeeping Compliance Frameworks Hub
• Multistate Biometric Compliance Benchmarker